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Wedding Invitation Checklist

Wedding Invitation Timeline

You may not realize just how many steps there really are to organizing and preparing your wedding invitations.  From creating your guest list to finalizing all your ceremony and reception details, many things affect your preparations. 

There really are no absolute deadlines for many of the steps in your wedding invitation timeline.  Although there are some general timeframes that you may find helpful to avoid last-minute rushing since you have so many other things on your mind as well. 

Here is a general timeline to simply use as a guideline for your invitation planning:

9 months – 1 year

  • Begin working on your guest list so you will know how many wedding invites (and maybe save the dates) to eventually order (one per single adult, couple or family invited).
  • Start your wedding invitation shopping so you can narrow your choices down to only your favorites.  Be sure to order samples, which are usually blank, so you can personally see the paper and design.
  • If you are planning to mail out save the date cards to guests, begin searching for your preferred design of them as well.

"I was very satisfied with every aspect of the service I received. The ordering process was easy and quick. I called to have corrections made and the customer service was great. They were very nice and thorough in making sure the corrections were right. Our proofs and sample arrived quickly. The invitations were beautiful and exactly what we wanted. We have gotten a lot of compliments on them and I love it even more because of how cheap they were. We had an amazing experience and will definitely be recommending your products.  I chose your company because it was cheap and had beautiful designs. Also, the sample was great and showed how great the quality was. No other company had such great prices and quality."  --Britney M.   Read more testimonials...

7 to 8 months

6 months

  • If sending save the dates, prepare and mail them.
  • Select your invitation design and gather all the details that will be printed on them such as date, times, name and address of location(s), etc.
  • Determine what invitation enclosures or extras you will also be ordering – reception cards, response cards, pre-printed return address on envelopes, direction/map cards, decorative envelope seals, colored lining for inner envelopes, matching thank you cards or informal notes, etc.  Some of these options may not be available depending on your chosen style.  You may also be able to order matching menu, table and place cards for your design.  The more items you can order together, the more you will save by avoiding separate shipping costs later.
  • If you are including response cards, check with your dinner location to see how far in advance they need your final guest count so you can select the RSPV date that will be printed on them (typically 2-3 weeks before wedding).  You also need to decide whose address will be printed on the response envelope or postcard meaning they will receive the replies.

4-5 months

  • Finalize your wording and place your invitation order.  Remember to order some extras now so you won’t run out if there are last-minute guests to invite and so you also have a few as souvenirs.  If the option is available, order some extra envelopes just to be safe.
  • Review your guest list to make sure you have current addresses for everyone.
  • Consider custom wedding stamps for mailing your invites.  Many online retailers give you the option of choosing from pre-designed wedding postage or simply uploading a photo to create your own stamp design.    NOTE - Be sure to have one of your ready-to-mail invitations weighed at a Post Office BEFORE you purchase any postage stamps to make sure you are using the correct amount for each invitation. 

3-4 months

  • Fold and/or assemble your invitations, if necessary.
  • Hand address mailing envelopes and write guest names on inside envelopes, if they are included.
  • Purchase and apply postage stamps to the response card envelopes or response postcards, if they will be included.
  • Assemble all invitation pieces and insert them into already addressed envelopes.
  • Take one fully assembled and sealed invitation to the Post Office to have it weighed to determine the correct amount of postage needed.
  • Purchase your stamps or order custom wedding stamps with appropriate postage amount required for mailing.

6-8 weeks

  • Seal the envelopes, apply postage stamps and mail wedding invitations all at the same time directly at a Post Office location.

3-4 weeks

2-3 weeks

  • Contact any guests who didn’t mail back their response cards.
  • Provide final guest count to reception/dinner location.

That pretty much takes care of everything related to your invitations prior to your special day.  The only thing left to do is to write and mail out your thank you cards, especially if you ordered them with your invitations.  They should be sent out about a month after the wedding and no more than three months after.

Again, this is just a guideline for your invitation timeline but hopefully it will help you stay organized which is the key for all of your wedding planning.


"I was beyond satisfied with my invitations. They were absolutely gorgeous. I purchased the Mocha invitations with the matching flower girl baskets, ring bearer pillows, unity candle, guest book and matching pen set. There were some modifications that had to be made after my order had been placed, and because of the personalization I know that changes to already placed orders are difficult to obtain. I contacted Printed Creations because of a mishap with the wedding registry locations hoping that I could get some last minute adjustments made on the cards inside my invitations. LUCKILY the modifications were able to be made and I was beyond pleased. I also received my unity candle disfigured because of the heat, and the company was able to assist in sending me another one right away, and that one came in perfect condition. As far as the reason I chose Printed Creations to do my wedding invitations, I was pleased that I had such a wide variety to choose from. I was extremely satisfied with the prices of the merchandise. However I would still pay twice as much at a certain location if it meant that I received great customer service rather than paying less somewhere that they don't care as much about their customers opinions and satisfaction. Printed Creations offered me both. I can't thank you enough for assisting in making my wedding planning go smoothly. Thanks again for all of your help."    --Charlotte I.    Read more testimonials...